Tips, FAQs & Tax Resources

Please email invoice@jpl.nasa.gov or call our customer service desk at (818) 354-7768.

Yes, invoices can be paid via electronic funds transfer (EFT). Download this form and submit it to vendor.maint@jpl.nasa.gov.

Contact your Subcontract Manager (SM) about payment terms. If you are unsure who to contact, please email invoice@jpl.nasa.gov or call our customer service desk at (818) 354-7768 so we can direct you to the appropriate Subcontract Manager.

California Tax Withholding:
If the entity is not located or registered to do business in the state of CA, income sourced in CA is subject to 7% CA state withholding. See Notice of Potential Tax Withholding

Federal Tax Withholding:
A foreign person or supplier is subject to 30% U.S. tax withholding on its U.S. source income. Refer to Publication 515 Withholding of Tax on Nonresident Aliens and Foreign Entities of the IRS website.

For Purchase Order (PO) invoices and Consultant Service Agreement invoices send to: ap.invoices@jpl.nasa.gov.
For Subcontract invoices send to: subcontract.invoices@jpl.nasa.gov.

Please attach only one invoice per email submission with any applicable back up documentation in pdf file format.

The company name on the invoice should correspond to the legal company name. IMS will review your submitted W-9 form as a cross-reference.

No. A Pro forma invoice does not meet JPL’s invoice requirements. A Pro forma invoice is an estimate invoice from the seller before shipment or delivery of goods and used as preliminary invoices with a quotation.

We require the project and task numbers for subcontracts with multiple projects and/or tasks so we can properly allocate billed costs. To verify if multiple projects and/or tasks pertain to your subcontract, please follow up with your subcontract manager.

The Accounting Manager or designated representative of the company.

See instructions for Fixed Price - Progress Payment Requiring SF 1443 or download an Excel version that will assist in calculations.

Retention is required on certain subcontracts. Please refer to General Provisions (GPs) of your subcontract for details.

The retention amount must be billed on your Final invoice. Payment will be released upon receipt of approved document from Acquisition Closeout organization.

Please contact your JPL Subcontract Manager (SM). Your SM will guide you through the subcontract closeout process.

For Per Diem rates visit: http://gsa.gov/perdiem.

For POV (Privately Owned Vehicle) rates visit http://gsa.gov/mileage.

See policy here.

The JPL Travel Expense Report Form can be found here.

Yes. Please be sure to receive the written approval from the CTM stating where, when, and the purpose of your traveling prior to your trip.